Preview FlexiAuction Auctioneering Software
The number of computers used to do an auction will depend on many factors,
e.g. number of lots, clerk speed/competence, number of buyers and/or sellers, etc.
Most customers have only a singe laptop to do all their auctions with.
Larger firms usually use one, two or three laptops at the auction,
with an optional server computer in the office to synchronize all information.
The system will maintain a list of all the auctions done, each auction
will get an unique code with all transactions and vendueroll contained
within that auction to ensure that reports and statistics is available
globally or on a per report basis, e.g. All the auctions between to dates.
The system also provides a way to handle out-of-hand sales as a special
auction. Place, date, type of auction, etc. is stored for each auction.
The system maintains all buyers or sellers as customers.
Full personal details are stores with contact details, bank details, etc.
The system will allow you to quickly find customers with a built-in lookup
function, by entering the name, the alias, the ID number or address.
The system provides function to keep customer info synced between the
office and auction laptops.
The system maintains a list of sellable items, e.g. cow, calf, table, loose
item, etc. Afrikaans and English description is maintained with the VAT rate,
as well as a category and special type of expenses to deduct for the item.
The system will generate reports, based on the parameters provided for
that report, e.g. All stud auctions for the previous month. A full range
of reports is provided and the framework allow for more to be added.
Report is exported to and fully compatible with
Microsoft® Excel 
and
Microsoft® Word.
The system maintains a list of agents and field officials and commission
is assigned to them on a per invoice basis. The system also provides
security functions with a login function and each transaction is saved
with the clerk that captured the transaction.
Capturing lots to the vendueroll
After creating the auction we can start to capture the vendueroll. Lots
are captured with the buyer and seller as well as the item, quantity,
mass (optional) en buyer/seller commission is captured. The system also allows
you to capture the lots from your catalogue and fill in the price and
buyer as soon as the item is sold. Auction turnover is displayed.
Bidding numbers can be captures while capturing the vendueroll or prior
to the auction from registration cards.
See screen layout of vendueroll
Invoicing of buyers/sellers
After selecting the customer by name of bidding number, a list is displayed
of all sales and purchases for the particular customer. The system is very
powerful in that we can assign lots, reassign lots to another customer,
split lots, do partial invoicing, give multiple invoices for each customer,
split billing, invoice per bidding number, etc. Expenses like transport,
RMLA, RPO, bank charges can also be deducted. The system caters for different
payments methods, including cheques, cash, EFT and contras.
Invoices are generated in Afrikaans or English. Optional loading certificated
can also be printed. Cheque printing is optional. Invoices are printed from a
template with your company logo, etc. and templates are also provided
to print the total mass, R/kg, etc.
View screenshots of payments procedure.
View an example of an invoice.
A powerful balancing function is provided to balance the lots after the
auction is completed to determine any outstanding lots. Commission can be
assigned to agents or field officials individually on each invoice.
The summary and required reports are printed when the auction is completed.
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