Article #22
Start capturing lots



* Please read FXAGUIDE first, as it highlights the process as a whole

Start Auction

Add a new event or find an existing event to work with.  Select the event to activate it.
The panel will display with the event info to show you the activated event.  All lots and 
invoices captured will be done on this activated event.

    * The system is optimized to use the keyboard to capture lots. Press enter to "enter" the lot window,
      and then fill in the values and press "tab" to move to the next field.  Press enter on "save". 
      The next lot in the grid will be highlighted.

Lines per sheet and sheet behaviour can be set in [SETTINGS]


Enter the page number to create a predefined number of lines to capture lots on.  If this page
Already exists the system will display this page. otherwise it will be created.

This entry box can also be used to find specific info:

Blank - displays all pages for this auction
Enter a page number to display all lots for that page
"+" followed by a customer number will display all lots for that customer
"/" followed by Buyer number to display all lots for that buyer number
E.G. /10 displays all the lots for Buyer number "10"
"*"followed by LOT, display the specific Lot
"\"followed by the item description displays all lots with that description
Enter the customer name to find the lots for that customer

Right-click on grid

CHANGE LOT           -- Press ENTER, F2 or Double-Click on a lot to change it
BLANK LOT            -- Clear lot info(Ctrl+D)
COPY LOT             -- Copy lot to clipboard (F3)
PASTE LOT            -- Paste Lot from clipboard (F4)
DELETE SHEET         -- Clear all lots for this page (only if no lot is filled already)
SET STC CODE         -- Enter a reason why this lot can be sold below reserve
MULTIPLE BUYERS      -- Display a dialog to capture multiple buyers for this lot (Ctrl+Y)
BALANCE              -- Balance lots to ensure all assignment/invoicing done correctly (Ctrl+B)
REGISTRATIONS        -- Brings up the list of registrations for this auction (shortcut F9)
PAY                  -- Invoice the selected customer (highlighted on the grid) (F10)
LOT QCAPTURE         -- This can be used to quickly capture lots. Enter the Lot BSNR PRICE

ADVANCED
New Out-of-hand              -- Display the out-of-hand sale wizard
To Excel                     -- Export to excel
Import lots from XLS         -- import spreadsheet in a predefined format as lots
Agent Comm% split            -- set agent commission per invoice
GRV Print/Finalize           -- finalize all lots with same GRV nr as one voucher and print it
Reminders                    -- Set a reminder to display when this customer is invoiced.
Add Expenses                 -- add invoices per buyer/seller to reflect at payment time
CRM Groups                   -- Link customers to marketing categories
Shuffle Lots                 -- Shuffle Lots in the sheet, and re-issue lot numbers
TRANSFER NoSALEs FROM..      -- transfer all lots with NOSALE buyer from another event
REVIEW REGISTRATIONS         -- View unused registrations for the event
CAPTURE TENDERS              -- {to be completed} 
VIEW 
HIDE TOTALS         -- Show/Hide totals on main window
KEEP LAYOUT         -- save the column order on main grid
SORT LOT NUM        -- sort lots numerically (not guaranteed)
SPECIAL FUNCTIONS
SET GAIN                   -- {WK}
SHOW AGENT CUSTOMERS       -- show all customers for an agent
SET STC CODE ALL LOTS      -- set reason for selling below reserve on all lots
AUTO INVOICE               -- automatically invoice buyers/sellers on set rules
HTTP LOT ENTRY             -- Act as HTTP server to capture lots from browser
MULTICHANGE                -- Change field values for multiple lots, simultaneously
NEW PRIVATE SALE           -- work like out-of-hand, but use SELF as buyer/seller intermediary
BACKUP EVENT DATA          -- specify backup location for this event (will repeat every 30 mins.)
REMOVE GAPS                -- remove unused lots
RE-SAVE ALL                -- Resave's all lots
                 
THROUGHOUT THE SYSTEM THE FOLLOWING CONVENTION IS USED:
GREEN FOR BUYERS and RED FOR SELLERS


LOT CAPTURING



This form is used to capture lots, fill out all required fields, and press TAB to move 
to next field. Click SAVE or press ALT-S to store the lot. 
Vendueroll Lot entry tab is used to complete lot info,
Flexilot Content is used to complete web content for each lot
 
              ****Not all fields below will be visible; it will always depend on your event settings****

LOT            -- the unique lot number
GRV            -- Optional code to group
SELLER         -- The seller, by entering customer number or bidding nr (Once captured as summary is
                    displayed with VAT Nr, warning/reminder, commission, discount and QFIND).  F3 to Repeat, F5 to Refresh
ITEM           -- Item Code. Press F3 to repeat. F5 to Refresh
QTY            -- Quantity of items sold (calculator available)
QTY+           -- Quantity of "offspring E.g. for "Cow/Calf" a "Ewe/Lamb" the number of calves/lambs
AMT/ITM        -- Exclusive ZAR price per single item (calculator available) For out-of-hand sales
                    enter the buyer amount then press "B", followed by the selling amount
RESERVE        -- Exclusive Reserve price per single item.
MASS/ITM       -- The mass per single item (calculator available)
COMM%          -- Commission to be deducted from seller
                    Calculate commission % from commission amount
                    Use auction default
BUYER          -- The buyer, by entering customer number or bidding nr (Once captured as summary is displayed
                   with VAT Nr, warning/reminder, commission, discount and QFIND). F3 to Repeat, F5 to Refresh
BAM             -- Code assigned to Lot (BUYER ANIMAL MARK) Double click to toggle, no linking, only stored

INCOMPLETE DATA - CALL WIHAN

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Please click the link below to read the related article.

Export invoices to Pastel
Update from an e-mailed UFZ file
Network setup
Printer setup
DEBTOR SYSTEM
Excel Tips
MEAT Processing Overview
Adding Event Expenses or Income
Change RMLA Rates
How to make a backup
How to get the Beta release
Create an event with lots from another event
How to clear all bids, buyers and prices
Automatically invoice buyers/sellers
Important VAT Notes
How to Update to the newest version
Sending us a FXE
How to do Multi-Owner Purchases
How to install FlexiAuction from a CD (New Customer)
How to move FlexiAuction to another computer
Start capturing lots
Adding a new event
How to Capture a lot
How to add a customer
Assigning buyer numbers
Entering the lot prices
Multiple Buyers
Changing date and currency format
Changing invoice variables
Balancing an auction
Invoice Buyers and Sellers
SUBJECT TO CONFIRMATION
Reprinting Invoices
Making changes to multiple lots
Shuffle Lots
Invoice payment CONTRAs
Main window
Login
Settings
Customers
Requirements
Events
Items/Stock
Users/Clerks
Definitions
Change Log
Working with SA Studbook assistant
Maintain Your Website
Creating pages on your website
Importing Lots From Excel
Working with the Store
Agents
Agent Commission
CRM GUIDE
Delete Generated Files
Setting up Your email in FlexiAuction
How to Stop/Start SQL Server
How to setup you domain at HETZNER
Transaction Summary
Printing cheques on a dot-matrix printer
Change Paytype on issued invoices
Warehouse
Stock Keeping module
License Verification Code
Change company details for document printing





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