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Article #22
Start capturing lots

* Please read FXAGUIDE first, as it highlights the process as a whole Start Auction Add a new event or find an existing event to work with. Select the event to activate it. The panel will display with the event info to show you the activated event. All lots and invoices captured will be done on this activated event. * The system is optimized to use the keyboard to capture lots. Press enter to "enter" the lot window, and then fill in the values and press "tab" to move to the next field. Press enter on "save". The next lot in the grid will be highlighted. Lines per sheet and sheet behaviour can be set in [SETTINGS] Enter the page number to create a predefined number of lines to capture lots on. If this page Already exists the system will display this page. otherwise it will be created. This entry box can also be used to find specific info:
  • Blank - displays all pages for this auction
  • Enter a page number to display all lots for that page
  • "+" followed by a customer number will display all lots for that customer
  • "/" followed by Buyer number to display all lots for that buyer number
  • E.G. /10 displays all the lots for Buyer number "10"
  • "*"followed by LOT, display the specific Lot
  • "\"followed by the item description displays all lots with that description
  • Enter the customer name to find the lots for that customer Right-click on grid CHANGE LOT -- Press ENTER, F2 or Double-Click on a lot to change it BLANK LOT -- Clear lot info(Ctrl+D) COPY LOT -- Copy lot to clipboard (F3) PASTE LOT -- Paste Lot from clipboard (F4) DELETE SHEET -- Clear all lots for this page (only if no lot is filled already) SET STC CODE -- Enter a reason why this lot can be sold below reserve MULTIPLE BUYERS -- Display a dialog to capture multiple buyers for this lot (Ctrl+Y) BALANCE -- Balance lots to ensure all assignment/invoicing done correctly (Ctrl+B) REGISTRATIONS -- Brings up the list of registrations for this auction (shortcut F9) PAY -- Invoice the selected customer (highlighted on the grid) (F10) LOT QCAPTURE -- This can be used to quickly capture lots. Enter the Lot BSNR PRICE
  • VIEW
  • SPECIAL FUNCTIONS THROUGHOUT THE SYSTEM THE FOLLOWING CONVENTION IS USED: GREEN FOR BUYERS and RED FOR SELLERS LOT CAPTURING This form is used to capture lots, fill out all required fields, and press TAB to move to next field. Click SAVE or press ALT-S to store the lot. Vendueroll Lot entry tab is used to complete lot info, Flexilot Content is used to complete web content for each lot ****Not all fields below will be visible; it will always depend on your event settings**** LOT -- the unique lot number GRV -- Optional code to group SELLER -- The seller, by entering customer number or bidding nr (Once captured as summary is displayed with VAT Nr, warning/reminder, commission, discount and QFIND). F3 to Repeat, F5 to Refresh ITEM -- Item Code. Press F3 to repeat. F5 to Refresh QTY -- Quantity of items sold (calculator available) QTY+ -- Quantity of "offspring E.g. for "Cow/Calf" a "Ewe/Lamb" the number of calves/lambs AMT/ITM -- Exclusive ZAR price per single item (calculator available) For out-of-hand sales enter the buyer amount then press "B", followed by the selling amount RESERVE -- Exclusive Reserve price per single item. MASS/ITM -- The mass per single item (calculator available) COMM% -- Commission to be deducted from seller Calculate commission % from commission amount Use auction default BUYER -- The buyer, by entering customer number or bidding nr (Once captured as summary is displayed with VAT Nr, warning/reminder, commission, discount and QFIND). F3 to Repeat, F5 to Refresh BAM -- Code assigned to Lot (BUYER ANIMAL MARK) Double click to toggle, no linking, only stored INCOMPLETE DATA - CALL WIHAN

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