Help & Support Knowledge Base

Article #43

Click the events icon to open events windows, click the [+] to add an event A calendar function to easily find events. Fields General
DATE Event Date
REGION Event city/town (select from list or type in value)
NR Unique number this event (use format yyyymmdd@description), E.g. Auction of JJ PIETERSE listed as 20070101@PIETERSEJJ but the Region is VRYBURG
TYPE Type of event
SELL/BUY COMM% Normal buyers/sellers commission for this event.
LIVESTOCK AUCTION Hide livestock related field
CHANGE COMM% Change commission while capturing lots
USE RESERVE Capture reserve while capturing lots
OUT OF HAND Use this event for out-of-hand sales
COST CENTRE if used by your company
EXT REF NR reference to this event in another system
FINALIZED Complete this when event completed, fill your name/date E.g. "WKOTZE 1/1/2000"
EXPORTED Complete as soon as event is exported to head office.
UPLOADED Complete as soon as event is uploaded to FXW Web.
CAPTION Friendly name to print on calendars and other stationary.
OCC EVENT Name for the annual/repeating event for grouping purposes.
AUTO ADD "KRAAL" FEES Set how to handle Kraal fees for this auction
B&S 1% - Both buyers and sellers, 1% of sales
B&S QTY - Both buyers and sellers, per quantity at item kraal fees
B&S X 1 - Both buyers and sellers, Multiply (change "1" to your amount)
BUY 1% - Only buyers, 1% of sales
BUY QTY - Only buyers, per quantity at item kraal fees
BUY X 1 - Only buyers, Multiply (change "1" to your amount)
SELL 1% - Only Sellers,1% of sales
SELL QTY - Only Sellers, per quantity at item kraal fees
SELL X 1 - Only Sellers, Multiply (change "1" to your amount)
Default Buyer Deposit Use in invoice payment to auto show this amount for Deposit
AGENT1/2/3     Agent or Field officials for this event
AGENT COMM% SPLIT     set the default way to split agent commission per invoice
Right-Click the grid
Mark Finalized Fill in this note when auction finalized
Mark Exported Fill in this note when auction exported
Export Event Data FXE Export all event info with related customers, items, expenses & pay methods to an external file. This file is compressed en encrypted with your company name and web password.
Import Event Data from FXE Import event from external file. This file is compressed en encrypted with your company name and web password. If the event already exists, it must first be removed to be able to do the import. This event file also contains the customer info for all customers involved at the particular event. If there is a customer in the FXE, but the customer does not exist in your customer list it will be added, if the customer however already exists in your customer list:
  • Overwrite ALL - customer will be updated with info in FXE
  • Overwrite NONE - customer will not be updated with info in FXE
  • Overwrite NEWER - only customers in FXE with newer timestamp will be updated.
  • Old EVENT - customer will not be updated with info in FXE
    Remove Event Data remove all references to this auction.
    Export to Pastel Export event data to Pastel.
    Export to Financial System                                Export event data to customers own internal financial system. (This module is customized for each customer)
    Event Expenses/Income opens Events Expenses/Income window
    SAStudbook Assistant opens the SA Studbook window
    Import Import options to import 1 event into another

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    Please click the link below to read the related article.

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    How to clear all bids, buyers and prices
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    Start capturing lots
    Adding a new event
    How to Capture a lot
    How to add a customer
    Assigning buyer numbers
    Entering the lot prices
    Multiple Buyers
    Changing date and currency format
    Changing invoice variables
    Balancing an auction
    Invoice Buyers and Sellers
    Reprinting Invoices
    Making changes to multiple lots
    Shuffle Lots
    Invoice payment CONTRAs
    Main window
    Change Log
    Working with SA Studbook assistant
    Maintain Your Website
    Creating pages on your website
    Importing Lots From Excel
    Working with the Store
    Agent Commission
    Delete Generated Files
    Setting up Your email in FlexiAuction
    How to Stop/Start SQL Server
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    Transaction Summary
    Printing cheques on a dot-matrix printer
    Change Paytype on issued invoices
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    License Verification Code
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